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the Virtual Electronic Service Tracking Assistant

VESTA® is an award-winning software product used by social service agencies in Greater Cincinnati to track and manage their service and housing projects and to address other critical data needs. Built using a metadata model, the software is customizable for each agency and project, allowing flexibility in data collection and robust reporting. VESTA is used as a tool to track and evaluate client services, case management, referrals, financial support, and other information that helps agencies and community leaders evaluate the effectiveness of services they provide.

For Homeless Clients

VESTA eliminates redundant intake and screening, coordinates case management, and provides strategic referrals.

For Service Providers

VESTA monitors service utilization and project outcomes, coordinates services across multiple projects, and simplifies demographics, service counts, and reporting.

For the Community

VESTA data reveals high demand service areas and service gaps, clarifies local understanding about homelessness, informs decision makers and public policy.

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2020 Deployment Schedule

The Partnership Center maintains and updates VESTA, to meet the needs and requirements of users with new forms, fields, and features on a bi-monthly basis.

  • February 2, 2020
  • April 5, 2020
  • June 7, 2020
  • August 2, 2020
  • September 27, 2020
  • December 6, 2020

Easy TO USE

Wizards guide users through screens designed to capture required information for intake, assessment, and exit – making data entry easy and providing data quality levels that exceed national averages.

VESTAcard enables data entry with the swipe of a card.  Whether picking up a holiday meal, or accessing a building, VESTAcard makes it simple.  VESTAcard keeps track of meals served, groups attended, and medicine by clients swiping their card at scanning stations.

VESTA e-Signature supports e-signatures of consent forms and documents within VESTA.

VESTAdocup enables document scanning for agencies, program, and clients.

VESTA Bed Finder supports a project level and system level access system to reserve a specific bed within an emergency shelter and transfer needed information.

VESTA Client enables program participants to access a customized version of VESTA themselves. Logging into a secure computer with their credentials, they are able to access their own individualized information in VESTA.  Through VESTA Client they can receive VESTA mail, communicate with their caseworker, provide feedback to the agency, and get up-to-date information on their personal schedules and tasks.

Easy reporting and data tracking

Full HMIS Compliance means VESTA meets all requirements outlined in the HMIS Data Standards. VESTA is designed and set-up to be fully compliant with all data collection requirements for HUD Homeless programs (CoC and ESG); HHS - Runaway and Homeless Youth and PATH Street Outreach programs; as well as multiple homeless program of the Veterans Administration.

Customizable Data Fields enable all projects to collect custom elements used to meet the growing data needs of agencies.

Pre-programmed Reports correspond to the current programming specifications of funders. Hundreds of other reports are coded and available on an as-needed basis for free. Simple "press print” functionality produces printed reports, excel downloads, and CSV exports. HUD Annual Performance Reports and United Way Demographic and Outcome reports are always up-to-date.

FLEXO, a specialized report generation tool, enables trained users at agencies to generate their own custom reports in VESTA to meet the needs of the agency quickly and efficiently.

Easy and secure data sharing

Confidentiality Protocols built into VESTA include password/PIN protection, digital certificates, client consent, user access restrictions and security levels, along with multiple system security features.

Partnership Agreements allow projects at different agencies to share appropriate information pending client consent.

Getting Vesta

If you think VESTA might be right for your Greater Cincinnati agency, project, or community partnership, contact Meradith Alspaugh to learn how VESTA can fit your needs.