Careers
Below is a list of the current openings with our company. Click on the job title to learn more about the opening.
Job Title: Administrative Coordinator
PCL Overview:
The Partnership Center Ltd. (PCL), established in 1997, is a woman-owned small business dedicated to partnering with organizations to address complex social challenges and implement data-informed solutions. We do this by providing reliable software, products & tools, leveraging high quality data, creatively solving problems and infusing our lived experiences in all aspects of our work.
Job Purpose
The Administrative Coordinator supports senior staff through a variety of tasks, especially related to communication and documentation, to ensure efficient workflows and operations including PCL’s compliance with HUD requirements related to monthly and quarterly billing and reporting and compliance with 508 accessibility requirements. In addition, the Administrative Coordinator oversees purchasing and managing supplies for all staff.
Day-to-Day responsibilities:
- Review/edit written materials produced by PCL including documents for VESTA and for HUD, ensuring consistency, clarity, and alignment across related documents.
- Ensure all materials meet Section 508 compliance standards, including oversight of contractors performing accessibility reviews
- Act as primary point of contact with other TA provider firms for the purpose of managing and releasing HUD-related guidance and documentation
- Organize and schedule national training events in coordination with HUD, TA firms, and PCL staff.
- Ensure training events are recorded, materials archived and shared appropriately
- For onsite meetings, ensuring conference room is set up, including refreshments as needed
- Review Sesame entries regularly to ensure accuracy and consistency in entries
- Identify and track all HUD projects/tasks completed to prepare for quarterly reporting
- Draft quarterly report narratives to meet HUD reporting requirements summarizing activities completed in the quarter
- Produce and distribute announcements and newsletters via listserv and through social media
- Open and review mail, scanning all financial related items for Bookkeeper, distributing other mail as necessary
- Test tools and products as needed.
- Participate in regular staff standup meetings (M, W, F), recording notes, and tracking follow-up tasks.
- Track and manage office supplies, replacing them as necessary.
- Other related duties as negotiated to meet the ongoing needs of the organization.
Required:
- Strong knowledge of software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat.
- Excellent oral and written communication skills; ability to convey information in a clear and concise manner and work within a team environment.
- Ability to take initiative and work flexibly and independently, adhere to priorities, and meet multiple deadlines in a team-oriented, highly dynamic environment.
- Strong skills in prioritizing tasks, managing deadlines, and ensuring smooth office operations.
- Ability to address logistical and administrative issues efficiently and proactively.
Preferred:
- Familiarity with homelessness services, housing programs, or related social service systems.
- A degree in business administration, social work, or a related field.
- Proficiency in managing social media platforms such as Facebook and LinkedIn.
- Knowledge of branding, messaging, and audience targeting to effectively convey the organization’s impact.
The standard work hours for this part-time position will be between 9am - 5pm ET to be determined at time of hire. This position is onsite in our Cincinnati office and requires the use of computers or screens for extended periods of time. The role is typically sedentary, involving long periods of sitting and typing. Occasional light physical tasks, such as organizing files, moving office supplies, or setting up meeting spaces, may be required.
To apply, please email your cover letter and resume to hr@partnershipcenter.net.
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